Corporate Paralegal (Publicly-Traded Company)

Salary Range: $90,000 - $150,000

Responsibilities include but are not limited to:

• Support entity management function through creation, maintenance and dissolution of corporate entities, including preparation of organizational documents, maintenance of minute books, drafting of minutes and consents, preparation and filing of annual reports and compliance requirements in various states, preparation and updating of entity organizational charts, and tracking corporate authorizations and intercompany agreements.
• Assist with SEC reporting and filings (10-K, 10-Q, 8-K, proxy).
• Assist with administration of equity plan and related records, documentation, stock transfer, beneficial ownership table, and filings including Section 16 filings/Form 4.
• Support corporate secretary function with drafting, organization and distribution of board, committee, and shareholder documents.
• Assist with administration of corporate compliance programs and policies (e.g., insider trading, 10b5-1 plan guidelines, etc.).
• Assist with the preparation, distribution and review of director and officer questionnaires, board and committee assessments, and other governance and reporting matters.
• Manage legal and corporate records.
• Support the preparation for the annual meeting of stockholders.
• Maintain and track intellectual property portfolio and assist with trademark and patent filings.
• Liaise with outside counsel and vendors.
• Stay current and advise on applicable SEC, Nasdaq, and state law requirements.
• Collaborate cross functionally, including with HR, finance/accounting, and tax teams.
• Help with M&A, financing, and capital markets transactions, including due diligence and document preparation, closing checklists, and tracking deliverables. Prepare and manage company data rooms in connection with corporate transactions. Draft officer certificates and compliance documents. Index and organize transaction documents.
• Draft and file UCC financing statements.
• Provide litigation, investigation, bankruptcy, and regulatory support as needed.
• Contract administration including reviewing, proofing and summarizing key contractual provisions in electronic database.
• Organizational support to legal department in the contract drafting, administration, review and approval process and tracking contractual obligations.
• General and as-needed support to the legal operations function.
• This is an in-office position
• Minimum 5-7 years of relevant experience supporting SEC and stock exchange compliance and reporting, corporate governance, equity plan administration, entity management, corporate secretary, M&A, corporate finance, securities law, and corporate compliance functions at publicly-traded companies
• Bachelor’s degree preferred
• Professional demeanor
• Excellent communication skills, written and oral
• Proficient with Microsoft Office applications (Word, Excel, PowerPoint)
• Excellent word processing capabilities

If you are seeking a career centered on new technology with an awesome environmental benefit, this is the opportunity for you!

Requirements include:

Supervisory Responsibilities

This position does not have supervisory responsibilities.

Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education and/or Experience

Bachelor’s Degree preferred plus a minimum of 5-7 years of experience working in-house and/or at a law firm supporting publicly-traded companies.

Language Skills

Ability to read, analyze, and interpret laws and regulations. Ability to draft commercial contracts and other legal documents and business correspondence. Ability to effectively present information and respond to questions from executives, managers, clients, and customers.

Mathematical Skills

Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume. Ability to apply concepts of basic algebra and geometry.

Reasoning Ability

Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.

Computer Skills

Knowledge of all Microsoft Office applications.

Competencies

To perform the job successfully, an individual should demonstrate the following behaviors:

Quality: Consistently produces high quality work (accurate, neat, and thorough). Strives to improve productivity, processes and quality. Demonstrates strong knowledge and skills related to the job. Presents a professional image with dress, demeanor, and manners. Maintains clean workspace, company equipment and company vehicles. Safety is a high priority; performs job safely.

Communication: Communicates clearly, concisely, effectively, professionally and timely.

Exhibits good listening and comprehension skills. Keeps others appropriately informed and shares ideas even when unpopular. Listens to what others have to say. Maintains open and active communication with colleagues. Effectively uses knowledge and experience in asking, probing, and anticipating issues to ensure quality is provided.

Teamwork: Fosters the spirit of working with each other. Displays respect, courtesy, politeness, tact, and openness. Handles conflict in an appropriate and professional manner. Builds relationships, promotes cohesiveness, models collaboration with others. Considers impact and issues for our customer and other departments. Engages other impacted departments early for solutions.

Persistence: Develops workable alternatives and solutions. Exhibits persistence in following assignments through to completion. Promotes process improvements.

Reliable: Responds in a timely manner. Is honest, ethical, value-driven and trustworthy. Keeps commitments made, completes assignments and meets deadlines. Accountable--Takes responsibility for own actions and performance. Meets attendance and punctuality guidelines. Available and accessible.

Entrepreneurial: Takes initiative and appropriate action. Is engaged and committed to achieving the company’s mission. Pursues better ways to get things done and takes appropriate risks. Keeps up to date with competitor information and market trends. Controls costs and thinks in terms of profit, loss and added value. Is committed to the satisfaction of customers.

Leadership: Provides clear direction around a vision. Creates actionable plans and is proactive & anticipatory. Demonstrates innovative approaches and solutions. Is an example for employees and others. Accepts responsibility for individual and team performance. Makes appropriate and timely decisions and takes action on decisions. Sets clear and reasonable performance expectations. Motivates and empowers others. Delegates tasks appropriately. Encourages continuous growth and learning in others. Shows respect for others and their ideas. Helps others manage through change.

Passion: Is excited and creates enthusiasm about the company’s future. Promotes a sense of company pride. Displays sense of pride in the department and its contributions. Displays passion for the job.

Physical Demands

Physical demands are customary for this type of position. Always practice good judgment and refer to the safety guidelines. The employee is frequently required to walk and sit. The employee is occasionally required to stand. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus. The employee must occasionally lift and/or move up to 25 pounds. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Always practice good judgment and refer to the safety guidelines.

The noise level in the work environment is usually moderate.