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Posted May 10, 2024

Legal Operations Billing Specialist

Cohesity
San Jose, CA Full Time
Reference: Cohesity5939288

Cohesity is a leader in AI-powered data security and management. Aided by an extensive ecosystem of partners, Cohesity makes it easy to secure, protect, manage, and get value from data across the data center, edge, and cloud. Cohesity helps organizations defend against cybersecurity threats with comprehensive data security and management capabilities, including immutable backup snapshots, AI-based threat detection, monitoring for malicious behavior, and rapid recovery at scale.

Weve been named a Leader by multiple analyst firms and have been globally recognized for Innovation, Product Strength, and Simplicity in Design.

Join us on our mission to shape the future of our industry.

Come, join us in redefining the world of data management together!

Come play a key role in protecting the best data management platform in the world! This is an opportunity that offers the potential of infinite (and career-defining) scale like our platform.

Cohesity is seeking a Legal Operations Billing Specialist to join our dynamic and growing Legal Operations team who will report into our Sr. Director, Legal
Operations. Our team is at the forefront of innovation and delivery for our corporate legal department clients. We serve both as advisors and as experienced, scalable hands-on resources, collaborating with our clients to contain risk and optimize processes through people, process & technology. We are seeking someone who has a wide range of skills and is financially minded to help manage the holistic legal budget, eBilling platform, and act as a interface to our lawyers for new matter creation and budgets. The individual will also be responsible for all PO creation for legal, inclusive of technology and professional services. This individual will also be an interface our finance and accounting.

Job Duties and Responsibilities:
Maintenance of Master Data of the Legal E-Billing System
PO and Invoice Management for the Legal Department
Manage, enhance and enforce our outside counsel billing guidelines
Assist with creation of annual operating plan
Assist with all contract renewals and negotiations
Coupa Purchase Requisitions for the Legal Department
Manage invoice review & approval via Brightflag
Support with the monthly and year-end accruals process
Annual review of timekeeper rates from outside counsel with our legal
leaders
Act as a point of contact for outside counsel on billing related inquiries
Identify process improvement opportunities
Internal User Support for the end-to-end Legal Billing Process
Prepare materials monthly for Legal Leaders Billing meeting
Support communications and training initiatives related to Billing for the
Legal department
Maintenance of Master Data of the Legal E-Billing System
Manage and maintain budgets in the Legal e-billing system
Ad-hoc requests with further operational tasks
Support with process and digital improvement projects and
implementations
Other duties as assigned

Experience, Education and Other Qualifications:
5+ years experience in an operational financial role
2+ years experience related to legal billing (in-house or law firm)
Four- year degree in Finance, Business, Economics, Information Science,
Data & Analytics, and the like, or equivalent combination of experience and
education
Fluency in English
Excellent time management skills with high proactive behavior to take
initiatives
Ability to work independently, to take informed decisions and determine
priorities in a fast paced and fast-changing environment
Attention to detail and strong customer orientation
Strong analytical thinking and problem-solving skills
Analytical acumen with an eye for reporting
An understanding of Legal Operations
Experience with managing a large amount of Purchase Orders and Invoices
Knowledge of e-billing systems
Good understanding of P2P processes and systems
Understanding of Patent and annuity budgeting

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Equal Employment Opportunity Employer (EEOE)

Cohesity is an Equal Employment Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, sex, sexual orientation, national origin or nationality, ancestry, age, disability, gender identity or expression, marital status, veteran status or any other category protected by law.

If you are an individual with a disability and require a reasonable accommodation to complete any part of the application process, or are limited in the ability or unable to access or use this online application process and need an alternative method for applying, you may contact us at 1-855-9COHESITY or [email protected] for assistance.

In-Office Expectations

Cohesity employees who are within a reasonable commute (e.g. within a forty-five (45) minute average travel time) work out of our core offices 2-3 days a week of their choosing.

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